Everything about events – perfectly managed with Polaris
Regular gatherings – often weekly meetings – are a crucial element of rotary club life. Polaris provides extensive support to clubs in organizing, executing, and documenting these events, significantly contributing to a contemporary, digital club experience.
Members can easily register for events online, manage their attendance, and check who else has confirmed or declined. During the registration process, specific questions can be asked – such as regarding meal preferences, seating categories, or special needs. Online payment options for events with participation fees are also possible.
The entire communication regarding events is managed centrally through Polaris: Invitations can be sent directly from the system, including automatic reminders – for instance, as the registration deadline approaches. Furthermore, it can now be configured so that only those members who have been explicitly added to the participant list can register – perfect for events with limited access or special invitations.
The attendance (presence) is recorded manually or through QR code scanning, which simplifies management and enhances tracking transparency. Additionally, minutes, weekly reports, photos, and files can be directly attached to the events – well-organized, accessible at any time, and verifiable for all members.
Polaris thus supports the entire life cycle of an event – from planning and communication to follow-up – thereby establishing the foundation for effective event management, clear processes, and comprehensive documentation in the daily operations of Rotary (or Inner Wheel).