IMPORTANT
Please, DO NOT manage member or club data on My Rotary! Polaris sends data of all members and clubs to RI every night!
The following data are sent to RI:
Club contact data
Club board composition
Member data
The data exchange is unidirectional from Polaris to RI. If you change data in RI, it will either be lost the next day or data inconsistencies will occur that have to be corrected manually.
The data exchange uses the SEMDA service.
Club data sent to RI via Polaris
The club data sent by Polaris to RI are the following:
Public email address
Website address
Club postal address
The first schedule in the list with the following fields:
Title
Weekday
Time from
Location coordinates
NOTE
Only the first schedule of the list "Schedules" and its location will be sent to RI. Sending club data to RI is mandatory for all Rotary and Rotaract clubs. It is disabled for special units like Foundation, Governors' Board, Fellowships, Metro-clubs, Multi-districts, etc.
Board composition sent to RI via Polaris
The following club board positions will be submitted to RI as soon as possible:
Presidents for the current and next year
Secretaries for the current and next year
Treasurers for the current and next year
Club Administration for the current and next year
Rotary Foundation chair for the current and next year
Membership chair for the current and next year
Service projects chair for the current and next year
Public image chair for the current and next year
NOTE
Other board functions, as well as club own functions, are not sent to RI.
Committee composition sent to RI via Polaris
In case the Rotary Foundation Chair is not a position in the Board, the president of the official Committee Rotary Foundation is sent to RI this function must be updated every year.
NOTE
No other committee membership is sent to RI.
Member data sent to RI via Polaris
Data of all active members in the club are sent to RI.
You can see member data which are sent to RI on your profile and in the administration. All such fields are marked "RI" on the right border of the field. Anyone can set the visibility of specific personal data by checking the box to the right of some of these fields.
NOTE
You cannot prevent this data to be sent to RI, but in case the data entry is not mandatory, you can leave it empty (mandatory fields are marked with a red star).
Data not sent to RI
The following data will not be transmitted to RI:
Club board composition other than the one mentioned here above
Club committee composition
District board composition
District committee composition
Unit data of special units like Foundation, Fellowship, Council of Governors etc.
Member data of special units
Member data of any Other contacts and prospects
Delete a member
NOTE
The club cannot delete an incorrectly created member itself.
It is possible that the member has already been reported to the RI and must also be deleted or corrected in their database.
In such a case, please always contact your DICO.
FAQ
Can I manage member or club data in My Rotary?
No, you should not manage member or club data in My Rotary.
How often does Polaris send data to RI?
Polaris sends data of all members and clubs to RI every night.
What type of club data is sent to RI?
The club data sent to RI includes public email address, website address, club postal address, and the first schedule of the club.
Are all board functions sent to RI?
No, only specific board functions such as Presidents, Secretaries, and Treasurers for the current and next year are sent to RI.
Can I prevent my member data from being sent to RI?
No, you cannot prevent your member data from being sent to RI, but you can leave non-mandatory fields empty.
What data is not sent to RI?
Data not sent to RI includes club board composition other than specified, club committee composition, district board composition, and member data of special units.
What should I do if I need to delete a member?
If an active member was incorrectly created, you should contact the DICO for assistance, as the club cannot delete the member itself.
Is sending club data to RI mandatory?
Yes, sending club data to RI is mandatory for all Rotary and Rotaract clubs.
What happens if I change data in RI?
If you change data in RI, it will either be lost the next day or data inconsistencies will occur that need to be corrected manually.